The Constitution

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MAP READING
(incl. amendments approved 1985)


NAME

The name of the Association shall be EMMER GREEN RESIDENTS' ASSOCIATION.

AIM

The aim of the Association shall be to ensure, as far as possible, that the development and amenities of Emmer Green and district are in accordance with the best interests of the residents of the area.

MEMBERSHIP

Membership of the Association shall be open to all persons residing or working in the area.

SUBSCRIPTION

The annual subscription to meet the day to day expenses of the Association shall be £1 per member or household, or such other amount as the Annual General Meeting shall determine.

MANAGEMENT

The administration of the Association shall be managed by an executive committee consisting of a Chairman, Vice Chairman and not fewer than five, and not more than nine, other members elected for one year at the Annual General Meeting. The committee shall appoint a Treasurer and a Secretary from among its number. The committee shall have the power to co-opt from paid-up members of the Association within the maximum number for the remainder of the current year to fill vacancies or for special purposes. Members of the committee may be re-elected for up to three consecutive years but thereafter shall be ineligible for election until at least one year has elapsed, unless there are insufficient nominations forthcoming for new members. The committee shall meet at least quarterly.

MEETINGS OF THE ASSOCIATION

The Association shall meet annually in April for the purpose of receiving the annual report of the committee and the audited statement of accounts; of accepting the resignation of members of the committee and of electing a new committee; and of dealing with such other matters as are appropriate.

An extraordinary general meeting may be called at any other time, subject to reasonable notice, by the Chairman or Secretary, or at the written request of at least twelve paid-up members, to consider any matter requiring the consideration of the membership in general.

The Annual General Meeting and Extraordinary General Meeting shall be open to all persons eligible for membership, but only paid-up members shall be entitled to vote.

The financial year shall be 1 January to 31 December.

FINANCE
The Treasurer shall keep proper account of the finances of the Association and shall open a bank account in the name of the Association. The accounts shall be audited at least once a year.

CONSTITUTION
Any alteration to the Constitution shall require the approval of a two-thirds majority of those members attending and voting at a meeting of the Association at which the matter is discussed. Any resolution for an alteration must be received by the Secretary at least twenty-eight days before the meeting and at least seven days notice of the meeting shall be given to the membership.

DISSOLUTION
A resolution to dissolve the Association shall be dealt with as an alteration to the constitution except that approval shall be by a simple majority. Any residual assets shall be transferred to such charitable body or bodies with similar aims as the committee may decide.

Chair ..............................................

Vice Chair .....................................